Office Manager – Amer Sports Winter and Outdoor

OVERVIEW

As the Office Manager for our ASWO Ogden location, you’ll play a pivotal role in keeping our workplace running smoothly and our culture vibrant. From overseeing daily building operations and coordinating employee perks to supporting internal teams and visitors, you're the go-to person when no one knows where else to turn. This role requires an adaptable, solutions-oriented mindset with a warm, approachable demeanor and the grit to tackle anything from travel bookings to building maintenance.

You’ll work closely with internal teams—including People & Culture, Facilities, IT, and Brand Marketing—as well as external vendors, local partners, and service providers. While HR experience is not required, you’ll be in proximity to sensitive conversations and leadership-level activity, so discretion, confidentiality and professionalism are essential.

WHO YOU ARE

• Approachable & Resourceful: You’re the first face people look for when they have a question—always ready to help, listen, or find a solution.
• Scrappy & Gritty: You roll up your sleeves and tackle whatever comes your way—no task is too big or too small.
• Flexible & Adaptable: You thrive in an ever-evolving environment and pivot quickly when needed.
• Discreet & Professional: You’re in proximity to confidential information and leadership—your judgment and discretion are rock solid.
• Culture-Builder: You care about creating a great experience for everyone and make sure it shows in the little details.

WHY THIS ROLE MATTERS

This is more than an operations role—it’s a central connector that brings together people, process, and place. You’re not just supporting an office; you’re enhancing the employee experience and reinforcing our values in action, every day.

WHAT MAKES THIS A GREAT PLACE TO WORK & PLAY:

• Hybrid work schedule
• A generous PTO policy, plus 15 paid annual holidays and 3 floating holidays
• Summer Hours for 5 months of the year
• An exceptional employee discount on all our products and sister brands (Arc’teryx, Armada, Atomic, Wilson)
• Healthy Lifestyle Benefit designed to support your well-being and active lifestyle
• Opportunities to engage in the community and with industry partners

ESSENTIAL DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily:

Facilities & Office Operations

• Partner with internal teams and external vendors for all aspects of building operations and maintenance.
• Serve as the on-site liaison for Facilities, ensuring space cleanliness, functionality, and safety across three floors.
• Monitor and restock office and kitchen supplies, maintain shared spaces, and manage sustainability-related initiatives.
• Oversee building access and coordinate FOB/key distribution for new hires or visitors.

Workplace Culture & Team Member Experience

• Coordinate monthly birthday celebrations, milestone recognitions, and quarterly wellness activities.
• Keep the workplace visually and culturally aligned—curating calendars, updating signage, and managing “Universal Thanks” recognition.
• Partner with local businesses (gyms, ski resorts, wellness vendors) to manage and maintain employee benefit partnerships.
• Coordinate large-scale team events (e.g., Wellness Week, Warehouse BBQ, and Spring Cleanups).

Visitor & Candidate Coordination

• Organize local hotel partnerships, securing rates for visitors, interviewees, and temporary team members.
• Manage travel and logistics for candidates and new hires (including booking via BCD Travel).
• Welcome and orient all guests to the Ogden office—ensuring a best-in-class experience for everyone who walks through the door.

New Hire Onboarding Support

• Collaborate with hiring managers and HR to prepare for new employee arrivals, including workspace setup, welcome gifts, nameplates, IT coordination, and scheduling headshots.
• Own the “first-day experience” and send new hire announcements to the broader team.

Mailroom & Supplies Management

• Process and distribute incoming/outgoing mail and packages daily.
• Track and manage AMEX and supply orders.
• Handle bulk shipping needs and order logistics with USPS, UPS, and FedEx.

Benefits Administration Support

• Process gym and ski pass requests, monitor usage, and coordinate with Payroll and external vendors.

Data Collection & Reporting

• Coordinate annual sustainability data submission for Sphera environmental reporting.
• Track and manage service anniversaries and coordinate awards.

QUALIFICATIONS, SKILLS, ABILITIES & COMPETENCIES

The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years of experience in office management, administration, or operations roles.
• Exceptional organizational and time-management skills with a strong attention to detail.
• Ability to build relationships across departments and work independently with minimal supervision.
• Highly proficient with Microsoft Teams, Outlook, Excel, and general office tools.
• Comfortable navigating ambiguity with a proactive, scrappy, can-do attitude.

Preferred:

• Experience working in a People & Culture, HR, or high-growth brand environment.
• Vendor management or contract negotiation experience.
• Previous exposure to sustainability, wellness, or employee engagement programming

PHYSICAL DEMANDS & WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is frequently required to sit, stand and walk. The employee must occasionally kneel, stoop, crouch, twist and lift to 30 pounds, with or without accommodations.

Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.